Via Travel is built for institutions that need visibility and rapid response across all institution-related travel—students, faculty, staff, and groups. Whether you’re centralizing a campus-wide registry or supporting specific programs and departments, Via helps you register trips, locate travelers, communicate fast, and stay compliance-ready.

Everything tied to a trip. Register solo and group travel, capture itineraries (flights, lodging, excursions), assign leaders, set approvals, and store emergency contacts—then see it all on a live map. During incidents, use SafeCheck to batch message travelers, confirm status, and track responses in one place.

Via Travel delivers location-aware advisories and 24/7 risk alerts to affected travelers, plus SafeCheck SMS/email for one-tap check-ins. You can message individuals, groups, or geo-filtered cohorts, and monitor read receipts and response rates to ensure everyone is accounted for.

Yes. Designate group leaders, manage shared itineraries, add on-site activities, and run batch communications to the entire group or just those in a specific location. Faculty/staff travel tracking and approvals are included.

Absolutely. Via Travel maintains location history and stay details to support Clery Act workflows, along with audit trails for who changed what and when. Exports make briefings and internal reviews straightforward.

Via Travel supports SAML 2.0 SSO for secure logins and integrates with risk intelligence partners for real-time advisories (e.g., International SOS, Riskline, Crisis24). You can also import traveler data from campus systems via APIs/SFTP to keep the registry accurate without double entry. (See the full list on our Integrations page.)

Most institutions go live in 6–8 weeks. We’ll configure your registry, approvals, and messaging workflows; connect SSO/integrations; and train your team with modular sessions and 1:1 support. The result is a launch that’s fast and operationally sound.

Not required. Travelers can register trips and receive communications via web and SMS/email. Geolocation is opt-in and privacy-aware, so travelers can confirm presence without friction.

Via Travel is built with enterprise-grade security (SOC 2 Type 2), role-based access, audit trails, and encryption in transit/at rest. We’re cloud-first on AWS with high availability, and our privacy controls (including opt-in geolocation) are designed to respect traveler consent.

Pricing is transparent and sized to your institution’s needs (registry scope, traveler volume, integrations). Optional services—like data migration or custom mapping—can be added as needed. We’ll provide a clear proposal after learning your requirements.

Visit our Knowledge Base—or request a one-on-one demo and we’ll tailor the walkthrough to your agreements, renewals, and reporting needs.